About us
Galway City Harriers is affiliated to the Athletic Association of Ireland (Athletics Ireland). Athletics Ireland is the governing body for the sport of Athletics in Ireland, is affiliated to the European Athletic Association (EAA) and is the Member Federation for Ireland of the International Association of Athletics Federations (IAAF) the world governing body for the sport.
What data we will collect
On becoming a member, the club will need to collect certain information about you which will include your name, date of birth, gender, email address, address, telephone number, names of the Athletics Ireland affiliated clubs that you are a member of and details of any coaching or officiating licenses you hold (all referred to as Athletics Data). We will also collect the full name and telephone number of the emergency contact(s) nominated by you, as well as details of injuries or medical conditions as provided by you. You may also choose to provide us with other information.
Why we will collect it
We will collect and process your Athletics Data for the purposes of registering you as a member of Athletics Ireland and administering your involvement in the sport. We will process it on the basis of legitimate interests. The legitimate interests are the interests of registering you as a member and to administer the sport. We will only use your Athletics Data for the purposes of registering and administering your involvement in the sport. You can opt out at any time either by notifying us.
Guidance on how long this club we will keep your data
We will retain your Athletics Data for such time as you are an athlete registered with us and will then delete your information on a staged basis as follows:
Type of Data: Name, date of birth, gender, email address, address, telephone number, names of the Athletics Ireland affiliated clubs that you are a member of and details of any coaching or officiating licenses you hold
When Deleted: Three years after an individual has not played an active part in athletics
Type of Data: Data on any injuries, medical conditions etc as provided by you to AC
When Deleted: One year on the receipt of a new annual membership form or after an individual has not played an active part in athletics
Type of Data: Membership forms
When Deleted: One year on the receipt of a new annual membership or not
Type of Data: Vetting data and application forms
When Deleted: Four years after the receipt of a vetting application on its expiry
Type of Data: Competition results
When Deleted: Indefinite as a record of club sporting results
Type of Data: Summer Camp or other training camp applications
When Deleted: One year on the receipt of a new application or not
Type of Data: Text or messaging systems
When Deleted: One year (rolling twelve months)
Type of Data: Team sheets and training attendance lists
When Deleted: Four years after the receipt of a vetting application on its expiry
Sharing your data
We may share your Athletics Data with other athletics clubs for the purposes of competition and event participation.
We may share your Athletics Data with athletics partners such as Athletics Ireland, Connacht Athletics and third-party data managers that we appoint as data processors as part of administering your involvement in sport. We will not transfer your data to any other third parties without obtaining your consent and, where possible, will anonymise your data before sharing.
We will not share any other personal data you provide to us that is not Athletics Data.
Privacy policy
All of the personal data we collect from you will be collected, stored and processed in accordance with the terms of the club privacy policy.
Complaints
If you have any concerns or complaints in relation to how the club collects and/or processes your personal data, you should contact the Club Data Protection Officer in the first instance.
If you are dissatisfied with how your concern/complaint is dealt with by this club you have the right to report your concern/complaint to the Club Data Protection Commissioner (www.dataprotection.ie).
